solution IT managed services 

During the last decade, computers have become essential tools for all kinds of businesses and have increased the need for managed IT services Denver area. Apart from running software suites that help people work more efficiently, they fulfill a critical role: they store data.

 

And data is the most valuable asset for most businesses. They contain confidential client agreements, accounting records, sales data, the employees’ personal data, etc. Without these data, most businesses would be unable to function.

 

The Impact of Data Loss on Businesses

If a computer malfunctions and you lose the data on it, your business is seriously at risk. According to statistics:

  • 94% of companies never fully recover after a major data loss incident
  • 70% of small businesses close within 12 months after data loss
  • 43% of small businesses never reopen after losing their data.

 

So, how does data get lost? And what is the role of a computer backup plan in this issue?

 

How Does Computer Malfunction Cause Data Loss?

Computers can break down in several ways. In many cases, they can be repaired or you can replace a defective part. However, when the hard disk drive (HDD) breaks down, you may be unable to fix it.

 

Or, if repair is possible, it may come with the cost of losing all the data stored on it. In other cases, a HDD can be held hostage by hackers, who encrypt all the data on it. They will ask you to pay a lot of money to give you back access to your information. Paying this cyber ransom is no guarantee that the hackers will actually do what they said.

 

What Is a Computer Backup Plan?

Data backup is the process of creating a copy of all your files and folders and storing it in a different location than the computer where it is originally stored. Many IT admins create an entire virtual image of a computer HDD, allowing you to restore not only your files and folders, but also all the software suites installed on that computer.

 

Here are just a few best practices for creating a strong computer backup plan:

 

  1. Create a Schedule for Data Backup

You should create a schedule for backing up all the data on the computers in your business. Once every month, you should instruct all your employees to back up their data on the storage facility you have selected.

 

  1. Consider Where You Save Backup Copies

The next step is considering where you keep backup copies of your data. You have several options:

  • Another computer
  • An external HDD
  • A memory stick
  • CD/DVD
  • Cloud storage services.

 

The most important consideration is the safety of the backup solution. A computer, HDD or memory stick can malfunction. CDs and DVDs are easily broken or stolen. In this context, cloud storage services appear the safest option.

 

  1. Control the Access to Data Backup

Once you decide where to backup company data, you must decide who can access it, in order to restore lost documents. This access should be restricted to the persons who actually perform data restoring, and to you, as the business owner.